Automate Your Cleaner Onboarding (Video Explanation)

Hiring cleaners is already a grind. The back-and-forth emails, reference checks, scheduling. It’s a time suck. But what if you could automate 90% of it?

That’s exactly what I did using Notion + Zapier, and it’s been a game changer. Here’s how it works:

1. Keep It All in One Place – Every cleaner’s info lives in a Notion database with simple status columns (Interview Scheduled → References Requested → Ready to Schedule).

2. Trigger Automated Emails and Texts – Move a candidate to "References Requested" and Zapier automatically:

   • Sends them a form to submit references

   • Texts those references to confirm their recommendation

3. Streamline Scheduling – Once references are good, another Zap fires off an email with a scheduling form. They fill it out, and we get a Slack notification with their availability—ready to plug them into jobs.

No more endless emails. No more chasing down references. Just update a status in Notion, and the system runs itself.

This setup has saved us hours every week. If you’re still manually following up with cleaners, it’s time to automate.

Watch the full explanation here (and yes, that’s me)

Let me know if you have any questions. Happy to help you set this up.

Until next time!

Logan

Until next time,

Logan