My Complete Tech Stack for Running a Cleaning Business

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If you’re running a cleaning business (or any service business, really), the right software stack can mean the difference between smooth operations and a never-ending game of "Where did I write that down?"

I've tested a lot of software over the past few years, and this is what I actually use daily to keep my Airbnb cleaning business running like a well-oiled machine. Hopefully, this saves you some trial and error.

My Complete Tech Stack

Operations & Scheduling

• Breezeway – Hands down, the best tool for scheduling Airbnb cleans. It keeps everything in order and alerts me when there’s an issue.

• Booking Koala – Used for all non-Airbnb cleans (residential, commercial, etc.). This is where customers can book, and we manage everything.

Communication & Team Management

• OpenPhone – Business phone number, so I’m not handing out my personal cell to every customer and cleaner.

• Slack – All internal communication happens here. If it’s not in Slack, it doesn’t exist.

• Cal.com – I use this to schedule interviews with potential cleaners—no back-and-forth emails needed.

Finance & Payments

• QuickBooks – Bookkeeping and payment processing. Without this, my accountant would hate me.

• Mercury – Business banking that’s built for online businesses and super easy to use.

• Stripe – Processes payments for jobs booked through Booking Koala.

Marketing & CRM

• ConvertKit – I use this to send emails to existing customers, keeping them engaged.

• Symbo – This is my CRM for tracking leads, plus it handles cold calls and cold emails.

• Agile Assets – Helps with managing and scheduling social media posts so I don’t have to think about it every day.

Automation & Workflows

• Zapier – The magic glue that connects everything. Automates tasks between my apps so I don’t waste time on manual work.

• Notion – Where I keep all my SOPs, tracking documents, and project management notes.

Hiring & Contracts

• PandaDoc – I use this to send and collect signatures for independent contractor agreements.

• Gusto – Handles payroll for my W-2 employees.

Final Thoughts

This is my exact stack, and I rely on it daily. If you’re running a cleaning business (or any service business), I highly recommend getting systems in place early so you don’t drown in admin work later.

Got any tools you swear by? Reply and let me know—I’m always looking to improve my setup.

Until next time,

Logan